Everything your team needs to manage visitor entry.
Karibu VMS brings self check-in, guard registration, entry points, visitor rules, host context, restricted visitor checks, records, reporting, and billing into one connected visitor management platform.
Visitor flow
Make arrivals, approvals, and checkout easier to control.
QR self check-in
Publish a facility QR link so visitors can start registration from their own phones.
Guard desk registration
Let guards register walk-in guests, review arrivals, and manage check-outs from a focused workspace.
Visitor records
Keep searchable records with arrival time, checkout state, host details, gate context, and visitor status.
Entry points
Set up gates, receptions, or building entry points and assign guards where needed.
Visitor rules
Choose what information guests must provide before entry, such as phone number, ID number, purpose of visit, vehicle registration, photo capture, host selection, or custom questions.
Photo and ID requirements
Collect ID details when required. Premium workflows can also require visitor photo capture for stronger verification records.
Security operations
Give your security team cleaner tools for better decisions.
Vehicle registration
Ask for vehicle registration details when your site needs drive-in or delivery records.
Custom questions
Ask site-specific questions such as equipment details, delivery reference, safety checks, or appointment notes.
Geofence controls
Premium gate rules can limit visitor registration to the correct physical area.
Restricted visitor list
Keep restricted visitor records visible to guards and admins before entry decisions.
Host email confirmation
Premium workflows can email the host so they can confirm the visitor after checking the visit code.
Guard workspace
A focused dashboard for guards to register, review, and manage visitors at active gates.
Administration
Keep facility records organized as your operation grows.
Departments, teams, and hosts
Organize hosts by department for smoother visitor routing and cleaner daily records.
Guard management
Create guard accounts and assign operational access without exposing admin tools.
Payment and account status
Track plan, usage, monthly charges, M-Pesa initiation, and payment history.