A cleaner way to manage every visit.
Know who is coming in, who is inside, and who has left. Visitor entry made simple for offices, schools, apartments, and gated spaces.
Alice Johnson
Arrived at 09:00 AM
Michael Klein
OTP Verification
Sarah Davis
Left at 08:30 AM
What Karibu VMS gives you
More control at the gate, better records after the visit.
Karibu VMS replaces scattered notebooks, message threads, and delayed visitor updates with one shared system for self check-in, guard registration, visitor rules, checkout, billing, and reporting.
Guard desk check-in
Register walk-in visitors at reception or the guard desk with the details your organization chooses to collect.
Visitor self-registration
Let visitors start registration from a QR check-in link while your team keeps control of review and entry records.
Entry points and gates
Set up entry points where needed and assign guards to specific gates or reception points.
Visitor intake rules
Choose whether to ask for phone numbers, ID details, visit purpose, vehicle registration, photos, host selection, or custom questions.
Hosts and departments
Organize hosts by department for smoother visitor routing, with Premium host email confirmation when approval is needed.
Records and review
Review visitor history, checkout status, gate activity, and restricted visitor records without searching through paper books.
Billing and payment tracking
Choose a Basic or Premium plan, then track visitor usage, monthly billing summaries, M-Pesa initiation, and payment history.
Visitor setup
Configure how visitors enter your building.
Set up entry points, choose the details visitors should provide, and let guards manage arrivals from one clean workspace.
Visitor intake rules
Decide whether to ask for phone numbers, ID details, visit purpose, vehicle registration, photos, host selection, or custom questions.
Optional controls where they fit
Add custom questions for site-specific requirements, keep a restricted visitor list, and organize hosts by department when your workflow needs it.
How the flow works
A clear and simple process for every person entering your gates.
Visitor arrives
The visitor approaches a reception point, gate, or QR check-in poster.
Capture details
A guard or QR form captures the details required by your visitor intake rules.
Entry reviewed
The entry can be reviewed against host, department, gate, or restricted visitor records.
Visit recorded
The visit is logged to the dashboard and checkout time is tracked later.
Built for the whole visit flow
Each person sees the tools they need.
The system separates admin, guard, and visitor responsibilities so your team can move quickly while sensitive controls stay with the right people.
Designed for accountable access
Every visit can carry a clear trail: visitor identity, host destination, guard action, arrival time, checkout time, and provider payment reference when billing applies.
Company admins
Security guards
Visitors
Where it fits
Useful for busy entrances and controlled spaces.
Whether you run one reception desk or several gates, Karibu VMS helps standardize the way people enter, get reviewed, and leave.
Security-first records
Structured logs your team can actually use.
Ready to improve your gate flow?
Start maintaining better records, organizing hosts, and securing your entry points today.